Sorting my Inspirations

Looking back at all my year's end assets and looking forward to a better way to organize them.

Photo by Darwin Vegher on Unsplash
Photo by Jonathan on Unsplash

Syncing & Storing

What it was

When you bounce around from your phone to your laptop to your desktop, it’s nice to have a centralized ecosystem to connect everything. Before 2011, connecting a phone to share data to your computer was a nightmare. For example, in 2006, connecting a Pocket PC to a Mac required expensive and clunky software like Missing Sync or Sync Mate just to sync your calendar. It would duplicate contacts and events, corrupt photo downloads, and generally required an entire Sunday afternoon to get it synced properly. We’ve come a long way…

What it is

Now, the amount of cloud access is dizzying. We have Adobe Creative Cloud for our design apps, Google Drive and Dropbox for our everyday sharing and organization, and of course our long-term cloud backup like BackBlaze and Crash Plan (Code42). It's a den of iniquity for choice!

What works well

Easily grabbing and dumping media large or small from computers to cloud to be accessed essentially anywhere, anytime.

What doesn’t work well?

Easily getting media off my iPhone and iPad and into a centralized location.

Photo by Daniel Romero on Unsplash

Organizing

Once you centralize all of your assets on your server, or dropbox, or my personal favorite Google Drive, you’ll still need a way to search, browse, and index, and generally manage your media. For me, this is the most important, because if somewhere down the line the software goes belly up — what happens to all of the years of work that you’ve been cataloging?

Digital asset management tools

Filemaker Pro, remember this? Of course not. This was a GUI database management system software that in 2004, introduced centralizing all of your data from individual files, to one working file. It was and still is a beast of a software that allowed users to make customizable databases to users’ unique requirements without coding. We used it back in the day to catalog museum’s or artist’s collections after they’ve been photographed.

https://www.claris.com/filemaker/
I’m using a 16-year-old release and it works perfectly.
Every day we bufferin’
  1. Manage, organize, classify your images
    Manage, tag your images, make you find them quickly.
  2. Find any images that meet your needs
    The powerful search engine that is able to find images within 0.5 seconds.

Final Thoughts

My data organization has become a nightmare in 2020. Partly due to negligence and priorities — maybe it's my subconscious telling me that there’s got to be a better way. Or maybe it’s that I’m chasing a ghost when it comes to perfectly and simply cataloging everything single thing I find remotely interesting and might play a role in some future project.

UX Designer w/ a background as a photographer and digital artist. I’m a visual storyteller dedicated to solving complex problems & producing creative solutions.